REGISTRATION

CAIMUN 2017


Registration Overview

All the hotel rooms at CAIMUN 2017 are now completely full and registration has closed. If you have any questions, please direct them to [email protected] and we apologize for any inconvenience this may have caused.

Guest registrations are available here for people interested in visiting the conference.

CAIMUN reserves the right to change any of the information presented on this page without prior notice.



School Registration: September 10th, 2016 – March 11th, 2017

Early Registration: November 1st, 2016 – December 20th, 2016

Regular Registration: December 21st, 2016 – March 11th, 2017

Financial Aid Application Deadline: March 1st, 2017

Late Registration: March 12th, 2017 – April 8th, 2017

CAIMUN 2017 Conference: May 19th, 2017 – May 21st, 2017

Daytime Registration

Daytime registration is now closed.

Registering a School

If coming as a part of a delegation, the Head Delegate or Sponsor Teacher must register their school via the School Registration form. This is required in order for us to provide the most expedient and best service possible, and for us to note any special needs of a delegation or a Chaperone. Please keep in mind that all delegations must have at least one Sponsor Teacher or Chaperone. More adult supervisors are highly recommended, but not required. The recommended delegate to adult supervisor ratio is 15 to 1.

Once the School Registration form has been submitted, it will take up to 24 hours to update the website with your school. Once the delegate registration form has been updated with your school, your Head Delegate or Sponsor Teacher will receive a confirmation email and individual delegates from your school may register.

If you are not part of a school that has a delegation, you may register as an Independent Delegate.

Registering as a Delegate

CAIMUN is primarily a high school conference. Only students grades 6 to 12 (or equivalent) are eligible to attend as delegates.

Individual delegates attending as a part of a delegation must register their school before registering as a delegate.

Unless your delegation is paying as a group, every delegate must pay online. After completing your registration, you will automatically be directed to a payment form where you can pay via PayPal. For alternate payment options, such as cheques, email [email protected] for different arrangements.

Registration will be divided into three separate blocks: Early Registration, Regular Registration, and Late Registration. Early Registration guarantees delegates a spot in the conference and they will get their choice of committee and country. Regular Registration will most likely allow delegates to get their choice of committees, but it cannot be guaranteed. Committee and country assignment in the Late Registration block will be pending on the allotment of delegates across all the countries with attempts to accommodate all the delegates’ preferences.

All assignments are final with certain exceptions. These exceptions will be determined on a case-by-case basis.

Conference Fees

CAIMUN is proud to offer delegates the most affordable registration prices among all major hotel conferences in Western Canada. The registration fees for every registration block can be found below:

Early Registration: Nov 1st – Dec 20th 195.00
Regular Registration: Dec 21st – Mar 11th $205.00
Late Registration: Mar 12th – Apr 8th $215.00
Sponsor Teacher/Chaperone Room $200.00/night or $400.00/weekend
Additional Room Night per Delegate $65.00

All values are in Canadian Dollars. Please contact [email protected] to arrange additional nights at the hotel.

Financial Aid

The Financial Aid application is closed for the 2017 conference. Check back in November for next year's application.

If you have already applied for and have been granted financial aid in the form of a subsidy, complete the delegate registration form, choose the "Delegate Payment (Financial Aid Granted)" option to avoid being redirected to the original payment form, paying through the customized payment form we have emailed you in the financial aid grant notification.

Rooming

Unless alternate arrangements are made, all delegate rooming will be single-sex, quadruple rooms, with delegates from the same school when possible. We can offer triple, double, or single rooming upon request. Contact [email protected] for more information.

All communication regarding rooming will be between the Secretariat and the Head Delegate or Sponsor Teacher. Final rooming lists will be submitted later in the year. All special requests regarding rooms should be relayed through the Head Delegate or Sponsor Teacher.

Please note that a delegation’s rooms may not be entirely quadruple rooms if either the number of females or the number of male delegates are not divisible by four. In this case, delegates from other schools may be placed in the room, or we may allow triple or double rooming at an additional cost. These issues will be dealt on a case-by-case basis.

If you are attending as an Independent Delegate, you will be put in a room with other Independent Delegates. If you, as an independent delegate, have a special rooming request, please submit it to [email protected] by April 1st, and we will try our best to accomodate it.

Cancellation Policy

By registering for CAIMUN 2017, you agree to the following cancellation and refund terms outlined below.
CAIMUN will be processing withdrawals and refunds based on when the refund request is confirmed by the participant. Refunds will be issued according to the timeline below unless other arrangements have been made in writing.


By December 19th, 2016 Full Refund
By February 28th, 2017 70%
By April 1st, 2017 50%
After April 1st, 2017 No Refund

All cancellations will be subject to a $25 processing fee, subtracted from the final amount refunded.
Cancellations made after April 1st will not be granted refunds under any circumstances. The CAIMUN Secretariat Team always reserves the right to deny a refund for any particular reason. Please email [email protected] for details.

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